Top 8 Productivity Tools that Will Help You Save Time and Cost

productivity tools

The world of the present has become quite fast-paced. Everything needs to be done immediately, or else we face serious consequences. In such an environment, everything that allows us to stay productive is beneficial for us. 

One of these things is online technology or tools. They boost our efficiency in various tasks, such as composing daily life documents and optimizing them. You can even use them for professional content creation. 

How Productivity Tools Can Save Time and Cost?

These tools perform functions that would otherwise require a bunch of effort. For example, if you have to write a professional email, you first have to decide on a format, then think of proper wording and tone, and then write it with no errors.

As a result, you might end up hiring an email writer that does all that for you. But this writer will cost you a fortune.

With productivity tools, all the steps as mentioned above can be done in a self-operated manner. Different tools can take care of formatting, writing, and even error removal for you. And they do all this for little to no cost.

Even though you shouldn’t rely completely on these tools, but the fact that they can do all this is quite impressive.

Best Productivity Tools

Here, we are going to discuss a few tools that can boost productivity and help you perform certain tasks faster than usual. As a by-product of this efficient working, you might also be able to save some money.

  • Swifdoo

Whether you have an individual business or you work for another company, you must have come across PDFs. It is because these are one of the most used types of formats for digital documents. 

Swifdoo helps you manage these PDFs with ease. You can use it to view and make changes PDFs easily. In addition, this tool also has a few conversion features that can turn PDFs into other formats.

In simpler words, this tool has everything you are going to need for handling PDFs. From simple text editing to getting documents e-signed, this tool can do it all.

Key features

  • Some features available for free
  • Allows you to change text font and style of PDF files
  • Fast working
  • Downloadable application
  • Image to Text

The next tool on our productivity utility list is Image to Text. It can be very useful for both daily life tasks and for businesses. It can scan images and retrieve text from those images. In this way, the text from images can be copied and edited easily.

For businesses, this tool can help in document digitization. It is a process in which physical or paper files are converted into digital documents. These digital documents are much more accessible and convenient to manage as compared to hard copies.

Similarly, it can also be useful for simple tasks. For example, if you find an informational poster, you can scan and extract the textual information from it and save it. 

Key Features

  • Detects text in low-quality images too
  • Not limited to alphabets (can extract special symbols as well)
  • Allows conversion of more than one images at once
  • Easy to understand and make use of
  • Chat GPT

Chat GPT is a product of artificial intelligence that can understand prompts in natural language. It can have a meaningful conversation with real people. It feels as if you are having a chat with a human being, but it knows everything.

If you want to write a research-based paper or anything of that sort, you can use Chat GPT. It can give you ideas on what to write in your paper. Similarly, anything that you want this tool to do, it will do as long as the task involves text.

This can save you much time and also save your resources.

Key Features

  • Extensive database of information
  • Instant responses
  • Correct and credible information
  • One version available completely for free
  • Online Notepad

Online Notepad is a tool for writing and structuring your written content. It is free to use and can be accessed on a browser without needing to download anything. Its easy accessibility is what makes it better than the other writing tools.

The tool doesn’t have any particular time-saving features. However, in terms of preserving money, this tool is unbeatable. You can get all of the excellent features such as bulleting and formatting for free.

Key Features

  • No setup required
  • Simple interface
  • Image addition option
  • Unlimited access for free
  • Canva 

Visuals and images play some sort of role in all of our lives. A simple infographic on a random website can provide valuable information to you. But how can you make such images?

Canva is a platform that provides a simple solution to this. Even if you don’t have much knowledge about graphic designing or image creation, you will be able to use this tool without a problem. 

On the other hand, professional graphic tools cost much more than this tool and have a much higher learning curve. Whether you are a professional content creator or just design images for fun, this tool can save your resources.

Key Features

  • Thousands of templates (free and paid)
  • Multiple format files can be downloaded
  • Third party elements also supported
  • Project saving options
  • Paraphrase online

Paraphrase online is a text rephrasing tool that changes the way in which a sentence is expressed. However, the original meaning of the inserted text is preserved. An example of its working is given in the image below:

This tool can be useful in cases when you have written something but you want to make changes to it for any reason. Paraphraser can alter the tone of your text, improve its clarit, and also rewrite the incorrect sections of your text.

It saves you from having to manually rewrite your whole content.

Key Features

  • Works for multiple languages
  • Preserves human touch in writing
  • Plagiarism-free output
  • AI-based working
  •  Grammarly 

Grammarly has a similar use case to the previous tool, however, it focuses more on the grammar aspect of your writing. 

This tool is able to perform a deep analysis of a piece of text and find grammatical flwas in it. It can also provide tone suggestions that can improve the comprehensibility of your content. This is useful for online content, professional documents, and more.

Just like the previous tool, Grammarly can also save the time that would otherwise be misspent on content proofreading and editing. 

Key Features

  • Downloadable extension
  • Fast results
  • Advanced error-detection
  • Can be accessed for free
  • Trello

Trello is an official operations management tool that has made handling huge projects easier than ever. You can create boards and lists of tasks to do for every worker on your team. In this way, when something is completed, a task is labeled as complete and the whole team gets notified.

Resultantly, the wokflow of your projects remains streamlined and you are able to meet deadlines much easily. The pricing of this tool is also quite reasonable so the savings on cost are also quite generous.

Small teams can even manage projects using the free plan.

Key Features

  • Simple working
  • Reasonable pricing
  • Instant notifications
  • Effective communication


Saving resources and being productive at all times keeps things going in a flow. The functioning of today’s world especially demands such productivity. But repetitive and unimportant tasks come in our way making us inefficient. 

For such tasks, there are online tools. Productivity tools can handle these problems for you and allow you to focus on things that should be given attention to. A list of such tools is discussed in this post. Use them and bring productivity in your life.