Top 8 Productivity Tools that Will Help You Save Time and Cost

productivity tools

The present world has become quite fast-paced. Everything needs to be done immediately, or else we face serious consequences. In such an environment, everything that allows us to stay productive is beneficial. 

One of these things is online technology or tools. They boost our efficiency in various tasks, such as composing and optimizing daily life documents. You can even use them for professional content creation. 

How Productivity Tools Can Save Time and Cost?

These tools perform functions that would otherwise require a lot of effort. For example, if you have to write a professional email, you first have to decide on a format, then think of proper wording and tone, and then write it without errors.

As a result, you might hire an email writer who does all that for you. But this writer will cost you a fortune.

With productivity tools, all the steps mentioned above can be done in a self-operated manner. Different tools can handle formatting, writing, and error removal. And they do all this for little to no cost.

Even though you shouldn’t rely completely on these tools, the fact that they can do all this is quite impressive.

Best Productivity Tools

Here, we will discuss a few tools that can boost productivity and help you perform certain tasks faster than usual. As a by-product of this efficient working, you might also be able to save some money.


Whether you own an individual business or work for another company, you must have encountered PDFs. They are one of the most used formats for digital documents. 

Swifdoo helps you manage these PDFs with ease. It allows you to view and edit PDFs easily. This tool also has a few conversion features that can convert PDFs into other formats.

In simpler words, this tool has everything you will need to handle PDFs. This tool can do everything from simple text editing to getting documents e-signed.

Key features

  • Some features are available for free
  • Allows you to change the text font and style of PDF files
  • Fast working
  • Downloadable application

Image to Text

The next tool on our productivity utility list is Image to Text. It can be very useful for both daily life tasks and businesses. It can scan images and retrieve text from them. This allows for easy copying and editing of image text.

This tool can help businesses with document digitization. Document digitization is a process in which physical or paper files are converted into digital documents. These digital documents are much more accessible and convenient to manage than hard copies.

Similarly, it can also be useful for simple tasks. For example, if you find an informational poster, you can scan and extract the textual information from it and save it. 

Key Features

  • Detects text in low-quality images too
  • Not limited to alphabets (can extract special symbols as well)
  • Allows conversion of more than one images at once
  • Easy to understand and make use of

Chat GPT

Chat GPT is a product of artificial intelligence that can understand prompts in natural language. It can have a meaningful conversation with real people. It feels as if you are having a chat with a human being, but it knows everything.

If you want to write a research-based paper or anything of that sort, you can use Chat GPT. It can give you ideas on what to write in your paper. Similarly, anything that you want this tool to do, it will do as long as the task involves text.

This can save you much time and also save your resources.

Key Features

  • Extensive database of information
  • Instant responses
  • Correct and credible information
  • One version available completely for free

Online Notepad

Online Notepad is a tool for writing and structuring your written content. It is free to use and can be accessed on a browser without downloading anything. Its easy accessibility is what makes it better than the other writing tools.

The tool doesn’t have any particular time-saving features. However, in terms of preserving money, this tool is unbeatable. You can get all of the excellent features, such as bulleting and formatting, for free.

Key Features

  • No setup required
  • Simple interface
  • Image addition option
  • Unlimited access for free


Visuals and images play some role in all of our lives. A simple infographic on a random website can provide valuable information to you. But how can you make such images?

Canva is a platform that provides a simple solution to this. Even if you have little knowledge of graphic design or image creation, you can use this tool without a problem. 

On the other hand, professional graphic tools cost much more than this tool and have a much higher learning curve. Whether you are a professional content creator or design images for fun, this tool can save your resources.

Key Features

  • Thousands of templates (free and paid)
  • Multiple format files can be downloaded
  • Third-party elements also supported
  • Project saving options 

Paraphrase online

Paraphrase online is a text rephrasing tool that changes how a sentence is expressed. However, the original meaning of the inserted text is preserved. An example of its working is given in the image below:

This tool can be useful when you have written something but want to change it for any reason. Paraphrasers can alter the tone of your text, improve its clarity, and rewrite the incorrect sections of your text.

It saves you from having to rewrite your whole content manually.

Key Features

  • Works for multiple languages
  • Preserves human touch in writing
  • Plagiarism-free output
  • AI-based working


Grammarly has a similar use case to the previous tool. However, it focuses more on the grammar aspect of your writing. 

This tool can perform a deep analysis of a piece of text and find grammatical flaws in it. It can also provide tone suggestions that can improve the comprehensibility of your content. This is useful for online content, professional documents, and more.

Like the previous tool, Grammarly can also save time that would otherwise be wasted on content proofreading and editing. 

Key Features

  • Downloadable extension
  • Fast results
  • Advanced error-detection
  • It can be accessed for free


Transform your images into editable text in seconds with ITSPDF’s powerful image-to-text converter. Whether you need to extract text from photos, scanned documents, or screenshots, our tool ensures accuracy and efficiency. Say goodbye to manual typing and let ITSPDF handle the heavy lifting, saving you time and boosting your productivity. Perfect for students, professionals, and anyone who needs a reliable OCR solution. Try ITSPDF today and experience the convenience of seamless text extraction.

Key Features

  • High Accuracy OCR
  • Supports Multiple Formats
  • Fast Processing
  • User-Friendly Interface
  • Multilingual Support
  • Secure and Private
  • No Software Installation


Trello is an official operations management tool that has made handling huge projects easier. You can create boards and lists of tasks for every worker on your team. When something is completed, a task is labeled as complete, and the whole team is notified.

Consequently, the workflow of your projects remains streamlined, and you are able to meet deadlines much more easily. This tool’s pricing is also quite reasonable, so the cost savings are also quite generous.

Small teams can even manage projects using the free plan.

Key Features

  • Simple working
  • Reasonable pricing
  • Instant notifications
  • Effective communication


Saving resources and being productive always keeps things going in a flow. The functioning of today’s world especially demands such productivity. But repetitive and unimportant tasks come our way, making us inefficient. 

For such tasks, there are online tools. Productivity tools can handle these problems and allow you to focus on things that should be given attention. A list of such tools is discussed in this post. Use them and bring productivity to your life.