Best Webinar Software to Use in 2025

Webinar software has become an essential tool for businesses and professionals looking to connect with audiences in real-time, no matter where they are in the world. As companies increasingly move away from traditional, in-person seminars, webinars offer a flexible and cost-effective way to host everything from training sessions to product demos and marketing events. More than just video conferencing, these platforms allow for meaningful interaction with features like live polls, Q&A sessions, and screen sharing, making engaging participants easier and delivering value.

However, not all webinar platforms are created equal. The right software can make or break your event, influencing everything from audio and video quality to the ease of setting up and managing your session. In this article, we’ll dive into some of the best webinar software available today, comparing their features, pricing, and overall usability so you can find the perfect fit for your business or event. Whether you’re a small startup or a large corporation, there’s a solution that meets your unique needs.

Something about webinars

Webinars are increasingly being used as alternatives to (offline) seminars and as marketing tools. In fact, there is no escaping them for the B2B marketer.
And while webinars are good for your marketing anyway, with webinar software, we have to watch out for a few details that can make all the difference:

• What is the ‘waiting room’ experience like for the viewers?
• Do viewers need to download their own app to attend the webinar?
• How many people can present at the same time?
• How good is the audio quality?
• How many people can participate in your live room at the same time?

Best Webinar Software Platforms

Demio

Demio webinar software is a powerful tool that can be used to create and manage online meetings. It allows participants to connect over the internet and provides a platform for managing meeting content and recordings.

Demio is the best webinar platform if your audience size is under 50 live attendees. Demio is the preferred webinar solution for most start-ups and starting webinar marketers.

Pros

• Live AND automated on-demand webinars
• Extremely easy to set up
• Automated emails go out to make sure everyone gets reminded to attend the event.
• Custom questions on the registration page

Cons

• Few customization options on the registration page
• You’ll need to upgrade from the Starter Plan if you need more than 50 live participants.
• Can’t change the “Register” button text on the registration page

Pricing

• Basic Plan: $499/year ($41.58/month). This plan gives you up to 500 participants per webinar, up to 3 presenters, and 24/7 support.
• Professional Plan: $699/year ($58.25/month). With the pro plan, participants increase to 1,000 and speakers go up to 4.
• Premium Plan: $999/year ($83.25/month). This plan is for businesses that rely heavily on webinars for their online marketing. It features up to 6 speakers and a webinar audience of up to 5,000.

WebinarGeek

Webinargeek is software that helps you create and manage webinars. It allows you to create, schedule, promote, and track your webinars. You can also use Webinargeek to analyze your audience’s responses to your webinars.

With Webinargeek, you can easily create and manage your events from a single platform, track participant engagement and revenue performance, and share event content with your audience.

Here are some of the features of Webinargeek:

• Easy-to-use interface: Webinargeek’s simple yet intuitive user interface makes creating an event easy. You can start by creating a new event or importing an existing one from Eventbrite or another source.
• Customizable design: Create beautiful webinar slides with our powerful slide editor or use our built-in templates to get started quickly

Pros

• Live, automated, on-demand, or hybrids webinars
• Great collection of statistics
• SEO settings for the registration page
• Very flexible scheduling options
• Customize sender and reply-to on emails

>h4>Cons

• Missing automated webinar interaction overview
• No break-out rooms
• Participants aren’t visible or audible
• Can’t add video to registration page
• When converting polls to quizzes, can’t mark the right answer

Pricing

• Free trial for 14 days with all of the Premium features
• Starter plan: $22 a month for 25 viewers
• Premium plan: from $56 to $228 for 100 to 2000 viewers, automated webinars, and a lot of integrations
• Advanced plan: from $339 for up to 4000 viewers, RTMP and 50 moderators included

WebinarNinja

Webinarninja is software that helps you create and manage webinar recordings. Host live webinars with a highly interactive attendee experience and then record and automate your webinars so that new attendees can view them in the future.

The webinar setup takes 30 seconds. It’s a webinar software with a growing popularity and reliable platform for many successful companies.

Pros

• WebinarNinja is cloud-based, so attendees can join in on any web browser without having to download any software
• Beautiful registration page templates and clean user interface
• Customer questions on the registration page
• The platform comes with a set of marketing tools so you can further engage with your audience via search and social

Cons

• The back-end can be difficult to navigate
• Occasional glitches have been reported with audio going in and out
• Video engine lacking in quality for the first few minutes
• No engagement options during the webinar replay

Pricing

• The Pro plan costs $79/mo and allows for 300 live webinar attendees but does not include hybrid webinars.
• Their Plus plan costs $129/mo for 500 live webinar attendees and the most expensive plan, Power, costs $199 for 1000 live webinar attendees.

Clickmeeting

ClickMeeting is a web-based meeting software that enables remote collaboration for groups of people. It provides video conferencing, file sharing, and instant messaging capabilities.

The software can hold online meetings with up to 100 participants simultaneously. The online webinar room interface is well-built, and every interaction and presentation tool is on the left-hand side, right at your fingertips. That helps you in delivering your webinar presentation and engaging with the audience.

Pros

• Full switch to WebRTC+HTML5 (instead of Flash)
• All browser-based
• Stream directly to YouTube or Facebook Live
• Convenient automated webinar workflow builder
• Rebranding feature for the waiting room, webinar room, email notifications etc.

Cons

• You can’t schedule recurring meetings
• No break-out sessions
• Can’t maximize webcam feed
• Screen sharing doesn’t support whiteboard tool
• No registration page conversion tracking

Pricing

• Free 30-day trial. Plans start from $25 per month.

Tragofone

Tragofone is a comprehensive VoIP softphone solution that enables seamless communication for businesses. It offers advanced integration with popular video conferencing tools like Zoom, Hubspo, and Microsoft Teams, allowing users to host webinars and VoIP conferences directly from the softphone interface. With Tragofone, businesses can streamline their communication by combining VoIP calling with virtual meeting capabilities, all in one easy-to-use platform.

The setup process is quick, making it ideal for businesses looking for a reliable solution to host webinars, online meetings, and VoIP conferences without switching between platforms.

Pros

• It integrates with Zoom, Hubspot, and Microsoft Teams, enabling direct hosting of webinars and VoIP conferencing.
• Cross-platform compatibility on Windows, macOS, Android, and iOS.
• Highly secure communication with encryption protocols for added safety.
• The easy-to-use interface that minimizes the learning curve for employees.
• Supports CRM integration, allowing seamless contact management and call tracking.

Cons

• Some advanced features may require additional setup time for integration with other business applications.
• Limited customization options in terms of interface design for webinars.

Pricing

• Customizable Pricing, 1 Time Purchase only.

BigMarker

BigMarker software is a powerful and versatile marking and annotation tool that can be used in various industries. It allows users to annotate documents, photos, presentations, and more with precise markings that can be easily accessed later.

Additionally, BigMarker software offers an extensive range of features that make it ideal for professionals who need to keep track of important information. With so many attendees, it’s hard to keep everyone’s attention, and video fatigue can be a real issue with virtual events.

BigMarker lets you interact with audience members like any webinar solution, with digital handouts, polls, and live Q&As.

Pros

• No software install required
• Supports a large number of attendees
• Webinar funnel pages with very different layouts
• Broadcast live events to an audience of thousands on your website, Facebook and Youtube pages.

Cons

• May need high-speed connection to avoid dodgy connection and stalled webinars
• With the variety of options, it can be difficult to set up the type of webinar you need
• On mobile, the webcam view slightly overlaps with the slideshow
• Trial is limited to only 10 attendees

Pricing

• Starter option starts at $79/mo for 100 attendees and 1 host license.
• The Elite plan costs $159/mo and lets you have 500 attendees and 2 host licenses.
• Premier costs $299/mo for 1000 attendees and 4 host licenses.

EverWebinar

EverWebinar software is a webinar platform that allows users to create and host online meetings. The platform offers a variety of features, including the ability to manage registrations, track attendance, and share meeting materials.

EverWebinar also provides tools for moderating live sessions and managing chat rooms. EverWebinar is built by the same company as WebinarJam, so its interface and features are very similar.

These platforms integrate seamlessly if you’re looking to host live and on-demand webinars. But you can also subscribe to them separately.

Pros

• The number of attendees can be faked
• The smart webinar bot that shows your offer at the time of your choosing
• Many registration page templates
• Registration form pop-up customization option

Cons

• One or two users experienced streaming issues on mobile
• If your webinar is not convincing you may appear disingenuous
• No custom questions on the registration page
• No overview of all scheduled automated interactions

Pricing

• The “Installment” plan consists of 3x $199 through-out the year.
• The “Annual” plan is $499 for the entire year.
• The “Biennial” plan is $799 for 2 years.

ElasticWebinar

ElasticWebinar is a software that allows users to create and manage online meetings. The software provides a platform for users to organize, manage, and track their meetings. It also allows participants to access meeting content from any device.

ElasticWebinar is a very new and fresh-looking automated webinar software on the market. The main keywords for ElasticWebinar are simplicity and sleek design. The automated webinar setup is fast yet flexible.

This webinar tool has all the automated webinar interactions. Also, its dynamic attendee counter can be customized to appear more realistic.

Pros

• Flexible automated webinar scheduling
• Webinar technology supports HD video hosting
• Webinar technology supports HD video hosting

Cons</h4

• Offers cover part of chat messages
• Overview of interactions not easily found

Pricing

• There’s a Forever Free package on ElasticWebinar.
• If you like the platform, the “Starter” package is $52 / month.

GoToWebinar

Gotowebinar is software that helps businesses create and manage their webinars. It allows users to create, publish, and track their webinars easily. It is a professional and proven solution that is trusted by large businesses. It’s one of the oldest tools in the book, and in our opinion- it looks like it.

Pros

• Video sharing feature
• Breakout rooms to divide your audience
• Live & automated webinars + webcasts
• Milk

Cons

• The software is outdated and clunky
• Customer service is not very helpful

Pricing

• The “Lite” package might appear cheap ($59 / month), but that package doesn’t include webinars, only webcasts.
• The “Standard” package, which is $129 / month. That includes up to 250 participants, which is more than enough.

BlueJeans

Bluejeans webinar software is a powerful online meeting tool that makes it easy for businesses to organize and manage webinars.

This software allows users to create, schedule, and track events with ease. Additionally, bluejeans provides an interactive forum where participants can ask questions and share feedback.

Pros

• Moderator dashboard is best-in-class
• 100% browser-based with zero app downloads

Cons

• Price is higher although includes a wider selection of built-in features

Pricing

• Free 14-day trial.
• Unlimited webinar plans available online starting from $99/month with packaging for 100, 200, and 500 participants.
• For larger presentations, customers can contact sales to host audiences up to 50,000 attendees.

Webex

Webex webinar software is a presentation and collaboration tool that allows users to create, host, and attend live online meetings. The software offers a variety of features for meeting organizers, including the ability to manage attendees, recordings, notes, and files.

Webex webinar software is a presentation and collaboration tool that allows users to create, host, and attend live online meetings. The software offers a variety of features for meeting organizers, including the ability to manage attendees, recordings, notes, and files.

Pros

• One of the best webinar tools for collaborating as a team
• Mobile app is an awesome feature
• Robust support for large accounts

Cons

• Definitely for team collaboration, rather than consumer webinars

Pricing

• Plans starting from $13.50 per month, for up to 50 participants.

Conclusion

Webinars are powerful, and certainly, there are a lot more than those reasons to run them. Do not hesitate anymore, if you do not act, or there is no chance.

These webinar benefits reflect the power of hosting your own online webinar – finally allowing you to minimize your costs, boost your revenue, expand your market, share your expertise and develop lucrative relationships with teammates, clients, customers, industry-leaders and so on.