Best PDF to Excel Converter | Best To Convert XLS Online in 2025

In 2025, the ability to convert PDFs into fully editable Excel spreadsheets is more essential than ever. Whether you’re managing financial reports, business analytics, academic research, or data-heavy invoices, manual data extraction is time-consuming and prone to errors. Fortunately, modern PDF to Excel converters simplify this process, ensuring structured data extraction with minimal effort. Advanced AI-powered tools now preserve formatting, accurately recognize tables, and even extract data from scanned PDFs using OCR technology.

With numerous options available, selecting the right PDF to Excel-conversion tool can be daunting. To assist you in making an informed decision, we’ve compiled a list of the top PDF to Excel converters in 2025 based on speed, accuracy, security, and advanced features.

Top 8 PDF to Excel Converters in 2025 – Detailed Comparison

Pdftoexcel.net

 

The first tool we recommend is pdftoexcel.net. This tool primarily simplifies the conversion of PDFs into editable, organized Excel spreadsheets. It is well-regarded for its precision and user-friendly navigation. This tool effectively converts data-rich documents into formats that preserve their layout, making them ideal for both analysis and editing. 

Key Features:

• Specialized for PDF to Excel: mainly focused on high-quality conversions from PDF-embedded tables and data into Excel sheets. 
• Advanced Table Detection: Powered by advanced AI algorithms to preserve table layouts and ensure data integrity while converting. 
• Freemium Access: Free users can only proceed with basic conversions. One needs to go with pro plans for larger documents as well as batch processing.
• User-Friendly Interface: Its design is simple and straightforward; even non-technical users can easily turn PDF into Excel files within a few clicks. 
• Data Security: Users privacy comes first, this platform enables automatic deletion of files after conversions. 

PDFtoExcel.net is a highly suitable platform for accountants, professionals, and analysts seeking for a tool to convert tabular data from PDF into Excel file

Explore: Best Online PDF Editor Tools to Use

Adobe Acrobat Pro DC

This platform remains the leading choice for converting PDFs into editable Excel files. While PDFs are typically recognized for editing and creation, this platform also includes a powerful tool for accurately converting PDF tables into spreadsheets.

Key Features:

• Advanced Table Recognition: This utility detects and structures tables automatically, enabling accurate column and row placement in the converted Excel spreadsheet. 
• OCR Technology: This handy tool uses built-in OCR technology for turning scanned PDF files into actionable Excel files.
• Cross-Platform Availability: Adobe is compatible with both macOS and Windows – for swift to go conversions, users can access its cloud-based version. 
• Batch Processing: enables conversions for multiple PDF files at once, this will save time on large-scale projects. 

Although Adobe Acrobat Pro DC is expensive, its comprehensive features make it a valuable tool for business professionals.

Pdftoexcel.com

This website offers a dedicated PDF-to-Excel converter. It uses advanced OCR technology to extract data from PDFs accurately and convert it into MS Excel formats without hassle or delay.

Key Features:

• User-friendly interface: The design is simple and handy, and no technical expertise is needed to convert a PDF into Excel.
• Free to use: No need to subscribe to any premium plan; enjoy PDF to Excel conversion with no cost.
• Fast and Accurate: This PDF-to-Excel converter is fast and accurate, providing quick and precise conversions without errors.
• Fully Secured: It is a completely safe and secure tool, ensuring your files are protected throughout the PDF to Excel conversion.

PDF Converter by PDF2XL

It is another best PDF-to-Excel converters that helps businesses extract data from large and complex PDFs. This utility is mainly known for its efficiency and comes with a variety of features that function for streamlining the process of data extraction. 

Key Features:

• Handles Complex Tables: This tool can handle complex tables data, large datasets, and multi-page PDFs while maintaining accuracy.
• Batch Conversion: enables users to convert multiple PDFs at once; it saves time on bulk processing tasks. 
• Customization Options: with customized settings, users can easily fine-tune how tables as well as data are transformed into Excel spreadsheets. 
• Desktop Software: Indicated as a downloadable software that even works offline, it ensures both privacy and speed for large files. 

When it comes to dealing with invoices, finance reports, and other data-heavy PDFs at the pro level, PDF2XL is a good tool for this purpose.

Sejda PDF

This is a comprehensive PDF tool that can be used online or on a desktop. It offers excellent PDF-to-Excel conversions. Sejda is a popular utility known for its high-quality conversions and easy-to-navigate interface. It is always a reliable solution for people looking to extract data from PDFs without any hassle.

Key Features:

• Free Version Available: Its free version comes with file size and per-day conversion limits. 
• OCR Support: The tool converts scanned PDF files into editable spreadsheets using advanced OCR features. 
• Batch Conversion: for the ease of improving productivity, it allows converting multiple PDFs into Excel files at once. 
• User-Friendly Interface: The interface is simple, ensuring that even non-technical users can easily convert PDFs to Excel formats.

 If you want a tool that comes with both online and offline PDF documents to Excel spreadsheet conversion, then Sejda is a solid solution for you.

Cardscanner.co

Cardscanner is known for its OCR capabilities, it comes with various tools that lets you make data extraction. You get tools such as pdf to excel converter, image to excel converter, image to text converter, and more that extract data efficiently and store it into compatible formats. Packed with an interactive interface and multiple features, its PDF to Excel conversion simplifies data processing and enhances productivity. 

Key Features:

1. Multi-Format Support: enables conversions from image, pdf, and other formats into searchable and editable text without any hassle. 
2. Freemium Model: Free usage only comes with basic features, while pro plans offer extended functionality, including batch file conversion and higher file sizes. 
3. Accurate Text Extraction: Use advanced OCR-based processing to provide results with precision. 
4. History of Scans: For quick access, it keeps a record of previous file conversions. 
5. Secure Processing: All the files are processed securely, no data will be retained or stored after conversion. 

It is one of the best solutions for students and professionals who want to convert PDFs to Excel.

PDF to Excel by (Jpgtoexcel.com)

 

It is a well-known platform that facilitates online PDF-to-Excel conversion. It uses advanced OCR technology to extract data from PDF files and convert it into editable Excel spreadsheets.

Key Features:

• Universally Accessible: Convert PDF files into Excel format on any device or operating system.
• Secure Platform: Ensure that your uploaded and converted files are end-to-end encrypted, and deleted from the server after processing.
• Handy Interface: This tool is easy to use for everyone. Even beginners can quickly convert PDFs to Excel without any hassle.
• Rapid conversion: Enjoy fast conversions with no delay, and quickly turn PDFs into Excel files to save time and effort.

Smallpdf

The Small PDF web-based platform provides a wide range of file conversion tools, including PDF to Excel. It is designed for both professional and everyday users and offers easy and efficient solutions for all conversion needs.

Key Features:

• Multilingual Support: It supports multiple languages, allowing users from different regions to easily convert PDF to Excel in their home language.
• Batch Conversions: With the feature of batch conversions, you can easily convert multiple PDF files into Excel format at once.
• Free & Pro versions: The tool offers basic features for free, while pro users can access advanced conversion options.
• Accurate OCR: It ensures high accuracy, even with complex layouts and formatted text in PDF files.

How to Choose the Best PDF to Excel Converter?

With so many PDF to Excel converters available, picking the right one can feel overwhelming. Whether you’re dealing with financial reports, business data, or scanned invoices, the right tool can save you hours of manual work. But what should you look for? Here’s a breakdown of key factors to help you make the best choice.

Accuracy & Formatting Preservation

Nobody wants to spend hours fixing broken tables after conversion. The best PDF to Excel tools maintain table structures without disrupting rows, columns, or formatting. Seek tools with AI-powered table detection that ensure minimal cleanup after conversion. If your work involves complex layouts, such as multi-page reports or financial statements, select a tool known for high-precision conversion—because accuracy is essential!

OCR Support

Ever tried converting a scanned PDF only to end up with gibberish? That’s where Optical Character Recognition (OCR) comes into play. If your PDFs include scanned documents or images, OCR-powered tools can accurately extract the text, making the data editable and searchable. Tools like Adobe Acrobat Pro DC, Smallpdf, and Sejda specialize in transforming scanned PDFs into clean, editable Excel spreadsheets.

Batch Processing & Speed

If you handle multiple PDFs daily, batch conversion is a lifesaver. Rather than converting files one by one, seek out a tool that can process several PDFs at once. This is essential for accountants, data analysts, and companies that frequently manage large data sets. Tools like PDF2XL and Adobe Acrobat Pro DC are excellent for bulk conversions without disrupting your workflow.

Cloud-Based vs. Desktop Software

Should you choose a web-based converter or desktop software? Here’s a quick comparison to assist you in making your decision:

Feature	Online PDF to Excel Tools	Desktop Software
Accessibility	Use from any device, anywhere	Installed on a single device
Speed	Depends on internet speed	Works offline, often faster
File Size Limit	Some tools limit large files	No size restrictions
Security	Files may be stored temporarily	Data stays on your device
Cost	Free or subscription-based	Usually requires a one-time purchase

Online tools like Pdftoexcel.net or Smallpdf are excellent for quick and easy conversions. However, if you manage sensitive financial data, investing in a desktop tool like PDF2XL or Adobe Acrobat Pro DC provides better security and offline access.

Security & Data Privacy – Protecting Your Information

Handling confidential business or financial data? Ensure your PDF-to-Excel converter prioritizes security. Opt for tools that:

✅ Utilize end-to-end encryption to protect data.

✅ Automatically remove uploaded files after conversion.

✅ Feature a clear privacy policy (no third-party sharing!).

Platforms such as Cardscanner.co and Jpgtoexcel.com provide secure processing and automatically delete files after conversion. However, it’s essential to review the tool’s security features before uploading sensitive documents.

Step-by-Step Guide: How to Convert PDF to Excel?

Converting PDFs into editable Excel spreadsheets isn’t merely about dragging and dropping files; it’s about selecting the proper method that guarantees accuracy, preserves formatting, and maximizes efficiency. Here’s how you can achieve this:

Method 1: Utilizing an Online PDF to Excel Converter

Online PDF-to-Excel tools provide an easy solution for anyone who needs to convert PDFs to Excel quickly and hassle-free without installing software.

Steps for Converting a PDF to Excel Online:

1. Upload Your PDF – Go to Pdftoexcel.net and choose the file from your device. Some tools also let you drag and drop files directly.
2. Select conversion settings. If your PDF has been scanned, activate OCR (Optical Character Recognition) to extract text.
3. Click on Convert – The tool will process the file and extract tables while preserving the structure.
4. Download Your Excel File – Retrieve the fully formatted .xlsx file once the conversion is complete.

Benefits of Online Converters:

✔ No installation needed – Access it on any device with an internet connection.

✔ Quick processing – Transforms small to medium-sized PDFs within seconds.

✔ Easy to use – Even novices can convert files without any technical expertise.

Online Tools Limitations:

File size limitations – Some free tools restrict the upload size (e.g., 5MB per file).

No batch processing – You might need to convert files individually unless you upgrade.

Internet dependence – Necessitates a stable connection for seamless processing.

Method 2: Using Desktop Software 

If you often work with data-heavy PDFs and require more control over conversion settings, desktop software such as Adobe Acrobat Pro DC offers a professional-grade solution.

Steps to Convert PDF to Excel Using Adobe Acrobat:

1. Open the PDF File – Launch Adobe Acrobat and load your document.
2. Select “Export to Excel” – Click on the Export PDF option and choose Microsoft Excel Spreadsheet (.xlsx).
3. Customize Settings – Adjust table recognition and formatting options for accuracy.
4. Save & Edit – Download the Excel file and start working on your organized, editable data.

Why Use Desktop Software?

✔ Higher accuracy – Maintains complex table structures.

✔ Advanced OCR support – Converts scanned PDFs into editable spreadsheets.

✔ Batch processing – Convert multiple PDFs simultaneously, saving bulk task time.

✔ Offline access – No internet required, ensuring security and privacy.

Drawbacks of Desktop Tools:

Paid subscription required – High-end tools like Adobe Acrobat are charged monthly.

Installation needed – Takes up system storage and requires updates.

It is not suitable for quick, one-time conversions. If you only occasionally convert PDFs, online tools may be a better option.

Free vs. Paid PDF to Excel Converters: Which One is Right for You?

Not all PDF to Excel converters are equal. Some are free and straightforward, while others provide premium features for professionals dealing with complex data extraction. Let’s compare them:

Free PDF to Excel Converters

Many free online converters offer basic functionality but often have limitations.

Benefits of Free PDF to Excel Tools:

No cost – Ideal for occasional users who don’t want to spend money.
Easy to use – No need for technical knowledge or installation.
Quick conversions – Works well for small files with simple formatting.

Limitations of Free Tools:

File size limits – Most free versions have a 5-10MB restriction.
No batch processing – Can only convert one file at a time.
Limited OCR functionality – Struggles with scanned PDFs and complex tables.
Privacy concerns – Some free tools store your files temporarily, posing a security risk.

Paid PDF to Excel Converters

Investing in a paid converter offers greater accuracy and efficiency for professionals who regularly extract data from PDFs.

Benefits of Paid PDF to Excel Tools:

Advanced OCR technology – Converts scanned PDFs into fully editable Excel sheets.
Batch processing – Convert multiple PDFs at once, ideal for large-scale projects.
Better formatting preservation – Retains table structures, cell alignment, and formulas.
Increased security – Ensures data privacy with encrypted processing.

When Should You Upgrade to a Paid Tool?

A paid tool is a wise investment for business professionals, analysts, or accountants dealing with financial reports, invoices, or database extraction. It saves time, enhances accuracy, and simplifies large-scale conversions.

Let’s Conclude

The demand for PDF to Excel conversion tools in 2025 continues to rise, fueled by businesses, researchers, and professionals requiring accurate, structured data extraction. The right tool can save hours of manual work while ensuring precision and maintaining formatting integrity.

While Pdftoexcel.net and Adobe Acrobat Pro DC excel in their AI-driven accuracy and OCR capabilities, tools like Smallpdf and Sejda provide flexible, user-friendly online options. If your priorities include batch processing, security, and offline access, PDF2XL is a great choice.

Ultimately, choosing the best PDF-to-Excel converter relies on your data’s complexity, privacy needs, and workflow requirements. Utilizing an advanced PDF-to-Excel tool will greatly boost your efficiency and productivity, whether you’re dealing with financial statements, invoices, or academic reports.