Top 15 Productivity Tools that Will Help You Save Time and Cost

The world today is quite fast-paced. Everything needs to be done immediately, or else we face serious consequences. In such an environment, anything that helps us stay productive is beneficial.

One of these things is online technology or tools. They boost our efficiency in various tasks, such as composing and optimizing daily life documents. You can even use them for professional content creation.

How Productivity Tools Can Save Time and Cost?

These tools perform functions that would otherwise require significant effort. For example, if you have to write a professional email, you first have to decide on a format, then choose proper wording and tone, and finally write it without errors.

As a result, you might hire an email writer who does all that for you. But this writer will cost you a fortune. With productivity tools, all the steps mentioned above can be performed autonomously. Different tools can handle formatting, writing, and error removal. And they do all this for little to no cost.

Even though you shouldn’t rely completely on these tools, the fact that they can do all this is quite impressive.

Top 15 Best Productivity Tools

Here, we will discuss a few tools that can boost productivity and help you perform certain tasks faster than usual. As a by-product of this efficient working, you might also be able to save some money.

The Time Calculator

It is a versatile online tool that is specifically designed to simplify time-related calculations. Also, it enhances the work efficiency of professionals, students, and anyone who needs precise time management. It allows you to add or subtract time durations, calculate time differences between dates, and convert time into various units easily.

By integrating the time calculator online tool into your daily routine, you can streamline time management tasks and reduce errors in manual calculations. Whether you want to manage schedules, track project durations, or manage your personal time, this tool is the perfect, reliable assistant in achieving your productivity goals.

Key Features:

• Completely free to use.
• User-friendly interface.
• Rapid processing.
• Support multiple time formats.
• Easy time calculation.
• Mobile-friendly.

SlidesAI

SlidesAI is an advanced AI-powered tool that helps you create professional presentations in a fraction of the time. Instead of spending hours designing slides, formatting text, or searching for visuals, this tool automatically turns any text, script, or idea into a complete presentation. It works directly in Google Slides and PowerPoint, making it extremely convenient for students, educators, professionals, and anyone who frequently prepares slide decks.

The tool eliminates the need for design skills or complex software. You simply provide your input, review the generated outline, select a theme, and SlidesAI produces the entire presentation for you. It supports multiple languages, allows instant editing, and offers options to shorten text, rephrase content, generate visuals, and translate slides. Whether you are preparing lessons, business pitches, project reports, or educational content, SlidesAI saves time, cuts manual effort, and makes the entire process much more efficient.

Key Features:

• Works inside both Google Slides and Microsoft PowerPoint
• Creates presentations instantly from text, notes, documents, or links
• Supports 100-plus languages
• Built-in editing features, including shorten, lengthen, rephrase, and translate
• Professional themes and layouts
• AI-generated images and visual suggestions
• No need to learn a new platform
• Ideal for educators, students, and professionals
• 15M plus installs and strong user reviews

Also Read: Essential Tools for Remote Collaboration

Swifdoo

Whether you own a business or work for another company, you have likely encountered PDFs. They are among the most widely used formats for digital documents.

Swifdoo helps you manage these PDFs with ease. It allows you to view and edit PDFs easily. This tool also has a few conversion features that can convert PDFs into other formats.

In simpler words, this tool has everything you will need to handle PDFs. This tool can do everything from simple text editing to getting documents e-signed.

Key Features:

• Some features are available for free
• Allows you to change the text font and style of PDF files
• Fast working
• Downloadable application

FoxLMS

FoxLMS is a robust WordPress plugin designed to make it easy for you to develop, administer, and market online courses. It turns your WordPress website into a comprehensive learning management system (LMS), enabling you to provide interesting training courses, tests, and lessons. FoxLMS is the best option for anyone wishing to create an eLearning platform, including businesses and educators.

From a single dashboard, you can manage your material, develop and sell courses, and monitor student progress. You can also create a marketplace in FoxLMS where multiple instructors can offer their courses. FoxLMS offers everything you need to create and expand a profitable eLearning platform, regardless of whether you’re managing an educational institution, training program, or online course marketplace.

Key Features:

• Secure online payment forms
• Certificate builder
• User Tracking
• Automated email communication
• No coding skills
• E-learning marketplace

Image to Text

The next tool on our productivity utility list is Image to Text. It can be very useful for both daily life and business tasks. It can scan images and extract text. This allows for easy copying and editing of image text.

This tool can help businesses with document digitization. Document digitization is the process of converting physical or paper files into digital documents. These digital documents are much more accessible and convenient to manage than hard copies.

Similarly, it can also be useful for simple tasks. For example, if you find an informational poster, you can scan it, extract its text, and save it.

Key Features:

• Detects text in low-quality images, too
• Not limited to alphabets (can extract special symbols as well)
• Allows conversion of more than one image at once
• Easy to understand and make use of

ChatGPT

ChatGPT is an artificial intelligence product that can understand natural-language prompts. It can have a meaningful conversation with real people. It feels as if you are having a chat with a human being, but it knows everything.

If you want to write a research-based paper or something similar, you can use ChatGPT. It can give you ideas on what to write in your paper. Similarly, anything that you want this tool to do, it will do as long as the task involves text. This can save you a lot of time and resources.

Key Features:

• Extensive database of information
• Instant responses
• Correct and credible information
• One version is available completely for free

Also Read: Productivity Tools for MacBook to Use

Social Champ

Social Champ is an all-in-one social media management tool that streamlines your online presence across multiple platforms. It helps individuals, businesses, and digital agencies plan, schedule, publish, and analyze their social media posts with ease.

Managing multiple social accounts manually can be time-consuming and chaotic. Social Champ eliminates this hassle by letting you handle everything from a single dashboard. You can create content, set publishing times, track analytics, and even engage with your audience — all in one place.

Whether you’re running a small business or managing social campaigns for clients, Social Champ can save you time and operational costs, making your social strategy much more efficient.

Key Features:

• Supports all major platforms
• Bulk post scheduling
• Drag-and-drop calendar
• Built-in analytics
• Team collaboration
• Third-party integrations

WordPress Quiz Plugin

WordPress Quiz plugin is a powerful tool to create online quizzes on WordPress. The plugin offers advanced features to create various types of quizzes.

With the WordPress Quiz Plugin, you can create personality tests, IQ tests, scored tests and assessments, trivia quizzes, online exams, timed quizzes, etc.

The plugin offers 10+ question types, including Radio, Checkbox, Dropdown, Fill-in-the-blank, Matching, Yes or No, and Text. What is great about the plugin is that you don’t need technical knowledge to create quizzes; it’s easy for all users.

In addition, the WordPress Quiz Plugin offers 15+ advanced integrations, including WooCommerce, MailChimp, GetResponse, AWeber, PayPal, Stripe, and more.

Key Features:

• Multi-language quizzes
• Paid Quizzes
• Simple setup
• 10+ advanced question types
• Data-collection and email-sending features
• Certificate feature
• 15+ Powerful Integrations
• Timed Quizzes
• Conditional Results and Redirects, etc.

Online Notepad

Online Notepad is a tool for writing and structuring your written content. It is free to use and can be accessed on a browser without downloading anything. Its easy accessibility makes it better than other writing tools.

The tool doesn’t have any particular time-saving features. However, for saving money, this tool is unbeatable. You can get all of the excellent features, such as bulleting and formatting, for free.

Key Features:

• No setup required
• Simple interface
• Image addition option
• Unlimited access for free

Canva

Visuals and images play some role in all of our lives. A simple infographic on a random website can provide valuable information to you. But how can you make such images?

Canva is a platform that provides a simple solution to this. Even if you have little knowledge of graphic design or image creation, you can use this tool without a problem.

On the other hand, professional graphic tools cost much more than this tool and have a much higher learning curve. Whether you are a professional content creator or design images for fun, this tool can save your resources.

Key Features:

• Thousands of templates (free and paid)
• Multiple format files can be downloaded
• Third-party elements also supported
• Project saving options

Paraphrase online

Paraphrase online is a text rephrasing tool that changes how a sentence is expressed. However, the original meaning of the inserted text is preserved. An example of its working is given in the image below:

This tool can be useful when you have written something but want to change it for any reason. Paraphrasers can alter the tone of your text, improve its clarity, and rewrite incorrect sections.

It saves you from having to rewrite your whole content manually.

Key Features:

• Works for multiple languages
• Preserves human touch in writing
• Plagiarism-free output
• AI-based working

Grammarly

Grammarly has a similar use case to the previous tool. However, it focuses more on the grammar aspect of your writing.

This tool can perform a deep analysis of a piece of text and identify grammatical flaws. It can also offer tone suggestions to improve the comprehensibility of your content. This is useful for online content, professional documents, and more.

Like the previous tool, Grammarly can also save time that would otherwise be wasted on content proofreading and editing.

Key Features:

• Downloadable extension
• Fast results
• Advanced error-detection
• It can be accessed for free

ITSPDF

Transform your images into editable text in seconds with ITSPDF’s powerful image-to-text converter. Whether you need to extract text from photos, scanned documents, or screenshots, our tool ensures accuracy and efficiency. Say goodbye to manual typing and let ITSPDF handle the heavy lifting, saving you time and boosting your productivity. Perfect for students, professionals, and anyone who needs a reliable OCR solution. Try ITSPDF today and experience the convenience of seamless text extraction.

Key Features:

• High Accuracy OCR
• Supports Multiple Formats
• Fast Processing
• User-Friendly Interface
• Multilingual Support
• Secure and Private
• No Software Installation

PDF.net

PDFs are a universal format for professional documents, but often need adjustments to meet specific needs. PDF.net simplifies PDF management with editing tools that let you add text or images, rearrange pages, and merge or split files as needed. Whether preparing a presentation or tidying up project reports, PDF.net has the functionality to help streamline your document workflow and keep everything organized.

Key Features

• Supports multiple file formats for easy conversion
• Edit text within PDFs
• Merge and split files effortlessly
• Annotate documents for easy collaboration
• Rearrange or rotate pages

Trello

Trello is an official operations management tool that has made handling huge projects easier. You can create boards and task lists for every worker on your team. When a task is completed, it is marked as complete, and the whole team is notified.

Consequently, your project workflow remains streamlined, and you can meet deadlines much more easily. This tool’s pricing is also quite reasonable, so the cost savings are quite generous.

Even small teams can manage projects with the free plan.

Key Features:

• Simple working
• Reasonable pricing
• Instant notifications
• Effective communication

Also Read: Best Collaboration Tools for Productive Teams

Conclusion

Saving resources and being productive keep things flowing. The functioning of today’s world especially demands such productivity. But repetitive and unimportant tasks come our way, making us inefficient.

For such tasks, there are online tools. Productivity tools can address these problems and help you focus on what should be given attention. A list of such tools is discussed in this post. Use them and boost your productivity.